RFP: Grantwriter

Washington D.C.


CONSULTANCY TITLE: NASTAD Grantwriter Consultant/s

HOW TO APPLY: We will consider all responses that are sent to ncramer@NASTAD.org by 5:00 pm ET on September 3, 2021. No unsolicited phone calls or emails will be accepted related to this proposal. If you have questions or comments, please add them to this shared document using the comment feature. We will address all questions and comments received by August 13, 2021.


NASTAD is seeking one or more project‐based consultants to assist in drafting, editing, and producing documents related to general organizational priorities including, but not limited to the following:

  • Grants and other requests for funding, including responses to federal funding opportunity announcements
  • Project‐based documents such as fact sheets, issues briefs and stories from the field; conduct informational
  • interviews and research as necessary to complete documents

Selected consultants will be eligible for consultancies related to the activities outlined above for a period of two years (October 1, 2021‐September 30, 2023). Consultancy agreements for discrete scopes of work will be issued based on such factors as the individual consultant’s expertise, availability, and cost effectiveness.

NASTAD intends to award a Preferred Vendor Master Contract. The master contract will detail the agreed upon fees by activity/capability, contact information, etc. When services are required, a work order under the master contract will be issued that documents the agreed upon services and pricing for that specific scope of work (e.g. federal application to be developed). Vendors selected through this process will be eligible to work with NASTAD through September 2023. For this RFP, there is no set number of projects to be delivered. Selection of a consultant as eligible to provide this service does not guarantee work, and the organizational reserves the right to solicit additional proposals from other potentially qualified consultants at any time during the two‐year period.

Racial justice, equity, and anti-white supremacy are essential to the success of our work. Therefore, our staff and consultants should reflect the individuals and communities most affected by these systems and that diversity is critical to advancing just and equitable systems. We are seeking consultants who have demonstrated experience working with diverse groups of people and perspectives. We will prioritize proposals from individuals and organizations that share these values and actively implement strategies to support workforce diversity, equity, and inclusion.

This is a contractual position to be used on an as-needed basis to complete contract deliverables. This position is not full‐time. Qualified candidates should apply by emailing Natalie Cramer (ncramer@NASTAD.org) and include a resume and a letter of intent which outlines how the candidate meets the minimum requirements of this position description with hourly rate requirement. Submissions which do not follow the instructions will not be considered as applicants.


Our Mission & Vision

NASTAD is a leading non-partisan non-profit association that represents public health officials who administer HIV and hepatitis programs in the U.S. Our mission is to advance the health and dignity of people living with and impacted by HIV/AIDS, viral hepatitis, and intersecting epidemics by strengthening governmental public health and leveraging community partnerships. Our vision statement is a world committed to ending HIV/AIDS, viral hepatitis, and intersecting epidemics.

Our Work

NASTAD is a member association comprised of health departments and HIV/AIDS and hepatis program directors in all 50 U.S. states, the District of Columbia, Puerto Rico, the U.S. Virgin Islands, seven local jurisdictions receiving direct funding from the Centers for Disease Control and Prevention (CDC), and the U.S. affiliated Pacific Island jurisdictions. The local jurisdictions are Baltimore, Chicago, Los Angeles County, Houston, New York City, Philadelphia, and San Francisco. The U.S. affiliated Pacific Island jurisdictions are American Samoa, Guam, the Marshall Islands, the Federated States of Micronesia, Northern Mariana Islands, and Palau.

NASTAD’s seven programmatic teams—Health Care AccessHealth Systems IntegrationPolicy & Legislative AffairsHepatitisPreventionHealth Equity, and Drug User Health—interpret and influence policies, conduct trainings, offer technical assistance, and provide advocacy mobilization for U.S. health departments to improve health outcomes for people living with HIV and hepatitis. NASTAD’s operations team (finance, human resources, administration, etc.) is an integral part of its work and supports programs to advance NASTAD’s mission and values. The organization is governed by, and works closely with, a Board of Directors composed of 23 elected public health department members.


July 15, 2021 – Release of RFP

September 3, 2021 Proposals due

October 1, 2021 Notifications to successful applicants

October 1, 2021 – September 30, 2023 Project Implementation


 For consideration, please provide:

  • Consultant/company name
  • Contact information
  • Brief description of expertise/experience 
  • Description of proposal/application development approach
  • Description of your availability
  • Description of your pricing model and breakdown of your fees by activity/capability
  • The names of up to three previous clients
  • A relevant writing sample


The following will be key factors in our decision-making process:

  • Bachelor’s degree or equivalent and a minimum of seven to 10 years of relevant work experience
  • Experience with federal grant writing and writing documents are outlined above; prior experience writing successful proposals to CDC and/or HRSA preferred
  • Demonstrated commitment to exceptional customer service and responding to client requests in a timely fashion.
  • Experience working with non-profit organizations, especially organizations focused on sensitive public health challenges such as HIV and key populations such as gay and bisexual men and Black and Latinx communities.
  • Price that is commensurate with the value offered by the firm/individual and ability to work within a budget.
  • Potential for a long-term partnership; not just a one-time engagement.
  • Candidate has successfully completed similar projects and has the qualifications necessary to undertake this project.
  • Responses are presented in a clear, organized, and logical manner.